Convention Terms & Conditions

Tradeshow Exhibits:
  1. Each booth is 8’ x 8’. All booths contain 8’ high pipe and drape, one 6’ skirted table, 2 folding chairs, and a 7” x 44” ID sign with company name. If you have specific needs for your space, you must contact PIA no later than 2 weeks prior to the event. 
  2. Booths must be set up by 11:30 a.m. on Thursday, May 4, 2022. 
  3. All booths must be open and staffed during the posted tradeshow hours: Thursday, May 4, 2023, 11:45 a.m. - 2:30 p.m. 
  4. Booths should be taken down between 2:30 p.m. - 4:00 p.m. Booth materials are not to be left in the hall after Tradeshow hours, unless shipping through our Expo Company.
  5. Payment for your booth is due with the submitted contract. Due to limited space, reserved booths will be released 45 days after reservation if payment is not received or other arrangements have not been made. All invoices are due no later than March 20, 2023. There is no refund if you cancel within 30 days of the event. 
  6. Payment for the booth includes one tradeshow registration. You must pay $85 for each additional PIA Member and $120 for each additional Non-Member who will attend the tradeshow. Tradeshow admittance is included in convention registration. If any Booth Attendees plan to attend the convention sessions, please submit a convention registration form to avoid being charged twice. ​
​​Convention Program Advertisements:
  1. Ads must be submitted to Libby Gardner by March 31, 2023.
  2. All ads are bleed ads. Artwork must have .125” trim (cutting tolerance) on all sides for bleeds.​ If artwork does not have .125” trim on all sides, ad will run with a white border instead of bleeds.
  3. Cancellations may not be made by the advertiser or advertising agency after the submission date of March 31, 2023.
  4. Changes or adjustments to ads cannot be guaranteed by PIA if requested after the submission date of
  5. March 31, 2023. Changes will only be made if reasonable and if time allows based on PIA’s discretion.
  6. The Publisher will assume responsibility for errors caused by the printing or production process if your ad is significantly different from the furnished, valid proof.
  7. The Publisher assumes no responsibility for the content of advertising. Opinions stated in advertising are solely those of the Advertiser. The Publisher reserves the right to reject any advertisement.
  8. If you do not pay in advance, you will be invoiced at the time of ad placement. All payments are due prior to March 31, 2023.
Have questions?
Contact Libby Gardner at (317) 899-9193 or email Libby@PIAIndiana.com.